How to Synchronize and Backup Files

     Loss of data is the worst thing that can happen to website and online business owners. Indeed, today, information can be priceless, while success of online business largely depends on use of commercial info. If a website loses its database or important business files go missing in own PC, it may turn into a real nightmare. Thus, timely or even automatic synchronization and back up of data is a must for every business.

The traditional way of backing up files is manual copying and replacing docs. Well, this is a Stone Age, really! Firstly, this takes much time. Secondly, mistakes are inevitable, especially when it comes to directories with hundreds of files. Therefore, use of software is highly recommended. What software to use and how to choose and use it?

File sync is an easy process, of course, if you use the right tool. Definitely, the chosen application should be easy to use and must not require powerful processor and much RAM. You do not want to have half of running apps in "not responding" status, do you? Fortunately, it is easy to evaluate file synchronization apps by downloading a trial. 30 days is more than enough to evaluate the app, explore its features, discover pros and cons and use it for real tasks. Make sure you buy software that can effectively work with ftp servers and directories. It is not a secret that the majority of companies store information at shared directories so that employees can access it if necessary (of course, only personnel with granted access to certain info type).

With a reliable file sync application you will no longer need to remember what files should be updated and when. As a rule, such apps have special wizards and settings, i.e. you can create schedules for files updates. Thus, the software will automatically synchronize specified files and folders, precisely as per your requirements. It is very convenient, since you will automatically get all the updated files within a short time. Simply create a synchronization profile and specify files and folders of your interest.

In simple words, the software will check out contents of folders and files and add new docs, replace those files that have been amended and delete unnecessary files as well. It is possible to switch to semi automatic mode, i.e. users may confirm every action and manually check out files to be added/replaced/deleted. By previewing files before synchronization, users will make sure no important data will be deleted. Also, it is great to be able to save multiple versions of the same file. As known, many business docs have multiple versions, for instance, agreements, price lists, product descriptions etc.

Even if you made a mistake and delete important files, it might be possible to restore it from archive (many file sync apps have such a feature). You may specify location of storage archive either at your PC, Google Drive, removable USB or a remote ftp directory. We are all humans, so we can make mistakes. So, why not give yourself an opportunity to correct them?

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Should you require a simple file sync and back up tool, welcome to to grab a trial app. It is user friendly, fast and effective.

Posted on 2012-08-05, By: *

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